Applicable Documents (v 3.0)

What is the Macro Used for?

The macro is used to automatically visualize and summarize documents, blog posts, images and links that are part of or linked to your process. In addition, your documents are divided into different groups by the macro.

external links = all links of the current wiki page that are linked to a complete web address
internal links = all links referring to Wiki contents of the current page
published documents = all attachments (e.g. images) that have been published within the page
incoming links = all links such as blog posts, workspaces, processes or sub processes from other wiki content that are linked to the current page

Image 1: Applicable documents macro (click to enlarge)

Learn to use the macro in the Quick Guide or in the Step-by-Step Guide with screenshots!

Quick Guide

Click on the video to enlarge it.

Video 1: Add the macro "Applicable Documents"

Step-by-Step Guide

Read the steps to learn and use the macro. The following sub chapters are divided based on the use cases of the macro.

User information

Switch to the edit mode of your page to insert the macro into the page. To do this, simply type "e" or click the "Edit" button.

Add Macro

Navigate to a position within your page where you like to insert the macro.

Click either on the + button in the menu navigation bar and select the macro.

Image 2: Confluence navigation bar (click to enlarge)

Image 3: Select macro (click to enlarge)

OR add the macro by typing the curly bracket and the name of the macro { applicable documents.

Image 4: Select macro (click to enlarge)

For configuring your macro, click on the macro again and then the "Edit- button".

Independently which way you go, the edit mode is displayed the same.

Image 5: Edit macro parameter (click to enlarge)

Select the required parameters and save your changes (see table below).

You have successfully added the macro to your page.

Image 5: Macro successfully added to the page (click to enlarge)

Configure Macro Parameters

You can configure the macro with the following parameters.

For configuring the macro switch to the edit mode of your page, select the macro and then click "Edit".

Parameter	Default		Description
Show titles	activated	optional	Displays all headings (h2) for the individual parameters. Without showing titles: With showing titles:
Show external links	activated	optional	Displays all external links from the current wiki page or blog post containing a full web address. Add an external link to a place on your page and it will automatically be listed in the macro. A message is displayed if there are currently no external links: Note: There are currently no outgoing external links on this page.
Show internal links	activated	optional	Displays all internal links from wiki pages or blog posts referring to Wiki contents of your current page. Add an internal link to a place on your page and it will automatically be listed in the macro. A message is displayed if there are currently no internal links: Note: There are currently no outgoing internal links on this page.
Show published attachments	activated	optional	Displays all attachments of the current wiki page as a table with the columns "Name", "Published" and "Published by": Name: is linked to the last released version of this file. If the app Comala Workflows is active on this page, then the link corresponds to the last version released with the workflow. If the app is not active, then the most current version is linked. Published: displays the date the file was shared. If the Comala Workflows app is active on this page, then the date corresponds to the last version released with the workflow. If the app is not active, the date of the last change is displayed. Published by: displays the person who last published the file. If the Comala Workflows app is active on this page, the name is the name of the person who released the file via workflow. If the app is not active, the user who last uploaded the file is displayed.
Attachments filter (for published attachments only)	empty	optional	The attachments of the current page can be filtered using regular expressions: shows Word documents only .docx shows Word and PowerPoint Documents .docx\|.*pptx
Show incoming links	activated	optional	Displays all wiki content that links to the current wiki content. A message is displayed if there are currently no incoming links: Note: There are currently no incoming links on this page.

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