Manage and Configure Spaces (v 1.1)

General information

Spaces can be configured by using the list "Space Masterdata". The information in this list will be used for providing them in the Space Cards (including the links for access to the related spaces in connected systems) respectively in the Space Details as well as for filtering within Spaces.

Remarks:

The field "Visibility“ is not used anymore.
The field named "Access“ is used as "Privacy" in the Space Details and in the Filter Panel.

Navigate to "Site contents" in the main menu. Click on the list "Space Masterdata".

Image 1: Navigate to "Space Masterdata" (click to enlarge)

In this list you can add a new space. Click on 'New' to add a new item.

Image 2: Add a new item to "Space Masterdata" (click to enlarge)

In the pane on the right side you can now fill in the required values in the corresponding fields.

Image 3: Fill in the values for your new space in the edit pane (click to enlarge)

Additional information regarding the "Tools" and the associated "<tool> URL" columns

If you don't select a certain tool for a space (for example "SharePoint") in the "Tools" column, then the icon for the tool will not be shown at the concerning space card in the app.
If you leave the associated "<tool> URL" column empty (for example "SharePoint URL"), then the icon for the tool will not be shown at the concerning space card either (although the "Tool" itself has been selected).
The "Default Tool" field is not used at current.

Configure choices

You can also configure available choices for the following columns of the "Space Masterdata" list:

Space Type
Keywords
State
Access
Location
Department

These choices will also be used in the filter panel within the app (see Filter Spaces (v 1.1)). For example the choices for the "Space Type" column will be the choices in the "Space Type" filter in the app:

Image 4: Configured choices will also be used in the filter panel within the app (click to enlarge)

To edit the choices of a column in the "Space Masterdata" list click on the column header. Hover over 'Column settings' and select 'Edit'.

Image 5: Edit a column in the "Space Masterdata" list (click to enlarge)

Here you can change the choices. Each choice has to be in one line. Add, remove or edit choices.

Image 6: Add, remove or edit choices (click to enlarge)

Optional: Configure the space logo using the 'Space Logos' list

To add a logo for a space you have to insert the URL pointing to the logo image in the "Space Logo URL" column in the "Space Masterdata" list. Generally the image can be stored anywhere.

Image 7: Add a logo for a space (click to enlarge)

If you want to store your logo images in a central location you can use the "Space Logos" list (created automatically during installation of the app).

Navigate to "Site contents" in the main menu. Click on the list "Space Logos".

Image 8: Store Space Logos (click to enlarge)

If you want to link an image from this list to the 'Space Masterdata' list then you have to click on the three points in the row of the image and click on 'Copy link'.