Searching Confluence and Sharepoint Content (v 1.2)

Owned by Almuth Boehme [Communardo]
Aug 18, 2016
2 min read

With the SharePoint Connector for Confluence you can find your content no matter whether the content is in SharePoint or Confluence. The search will return the same set of relevant results from across your SharePoint and Confluence sites, no matter which system you are using.

You do not need to do anything differently. With the SharePoint Connector for Confluence installed, you can use the search function as usual.

Searching in SharePoint

When you perform a search in SharePoint:

  • By default, all searches will return content from both Confluence and Sharepoint.
  • The results will be ordered by relevance, regardless of which system they are from.

To search for Confluence and SharePoint content from a SharePoint page,

In SharePoint 2007 and SharePoint 2010:

  1. Select 'All Sites' in the search scope option. Note that your search scope cannot be 'This Site' or 'This List'.
  2. Enter your search words and click the 'Go Search' icon. Here is an example of the SharePoint search box:
  3. The search results page will open, showing the Confluence federated search results web part.

In SharePoint 2013 enter your search terms in the Search field and click the Search icon.


Your SharePoint administrator will configure the Confluence federated search results web part, as described in the configuration guide.

Screenshot: Search results in SharePoint

Searching in Confluence

There are two options when searching from a Confluence screen:

  • Searching Confluence only
  • Searching SharePoint and Confluence.

To search for Confluence and SharePoint content from a Confluence page,

  1. Select 'SharePoint & Confluence' in the search scope option. Here is an example of the Confluence search box: 
  2. Enter your search words and click the 'Search' button.
  3. The search will open in SharePoint and the results will be the same as when you perform the search from SharePoint.


If your Confluence administrator has installed the 'SharePoint Decorators' theme, you will be able to choose whether you want to search both Confluence and SharePoint, or Confluence only.

If your Confluence site or space uses a different theme, you will not be offered the choice. If you wish to search both Confluence and SharePoint content, you will need to start the search from within SharePoint.

If activated, the 'SharePoint Decorators' theme supplies a drop-down menu next to the Confluence search box that offers two options:

  • 'SharePoint & Confluence' -– If you select this option, the search results page will open in SharePoint and will show results from both SharePoint and Confluence.
  • 'Confluence Only' -– If you select this option, the search results page will open in Confluence and will show results from Confluence only.

Refer to the configuration guide for instructions on installing the 'SharePoint Decorators' theme.

RELATED TOPICS

Configuring the SharePoint Federated Search on SP 2007
Configuring the SharePoint Federated Search on SP 2010
Developer's Guide to Incorporating the SharePoint Theme into Another Custom Theme