How to assign and revoke licenses

Owned by Ferdinando Apuzzo, created
Last updated: Jun 06, 2024 by Richard Adler
3 min read

In order to manage licenses for the users in your tenant, you can use the Manage Licenses tab on the web version of Modern Work Guide. You can read more here.

To access this page and manage licenses, you need to have the correct role. Read how.

Prerequisites

User permission

A permission to read users on your tenant is needed in order to be able to assign licenses the them. Please grant User.ReadBasic.All permission to the app.

An error message that will help you with that is displayed if the permission is not granted.

Please note that this permission is mandatory.

Group permission

To display groups, please grant Group.Read.All permission to the app to read the groups in your tenant.

An error message that will help you with that is displayed if the permission is not granted.

Please note that this permission is not mandatory to assign or revoke licenses. It’s only necessary if you want to use the filter Group feature or assign licenses on a per Group basis.

Checking the current status

You can check the current amount of licenses assigned opposed to the total amount purchased on the top of the page.

 

USERS tab

In this tab you can manage licenses on a per user basis.

The table displays information about the users in your tenant, in particular:

  • Status: whether or not the user has already a license assigned to them

  • Action: A button that allows to assign to or revoke from a user a license

 

On the bottom of the table you can use the MORE RESULTS button to load more users.

You can perform bulk actions on the users by selecting them with the checkbox in the table and using the menu on the top left of the table

You can perform a search by using the Search Users input on the top right corner of the table and pressing enter.

You can filter users by the Group they are part of by using the Groups menu on top of the table.

GROUPS tab

In this tab you can manage license on a per Group basis.

 

The table contains information about the groups defined in your tenant. By clicking on the MANAGE button, a dialog will be displayed with the following information:

  1. The amount of licenses left that you can still assign to users

  2. The amount of users that this group has

  3. The amount of users, that are part of the group, that already have a license assigned to

You can perform two actions

  • REVOKE ALL will revoke the license from every user that is part of this group

  • ASSIGN ALL will assign a license to every user that is part of this group

VISIT FASTSPRING

On the bottom right of the page there is a button that will forward you to the third party payment provider. In this page you can manage you orders, subscriptions and adjust account a payment details.